The reason professional cover letter formatting Matters

Posted by Cairns Resume on 21 Sep 2025

If you’re seeking a job, having a professional resume and cover letter are essential. However, simply having good content isn’t enough. The format of the cover letter you send out is just as important as the content. A cover letter that is poorly formatted will leave a negative impression on your hiring manager While a professionally formatted one can make you stand out among the other applicants. In this article, we’ll discuss the best practices and pitfalls of formatting your cover letter and also discuss the reasons why it might be beneficial to let professionals such as Cairns Resume handle the formatting for you.

The first thing to discuss is the essentials of cover letter formatting.

  1. Use a professional font. Times New Roman, Arial, and Calibri are all great choices. Avoid using too extravagant or hard-to-read fonts.
  2. Do use a consistent layout. Use the same font, size and format for the covering letter.
  3. Do include proper spacing. Choose single line or 1.15 line spacing and ensure that you leave ample white spaces between each paragraph to make your letter easy to read.
  4. Include your contact details on the front of your letter. This includes your address, name, phone number, and email address.
  5. Personalize the letter. Include the name of the hiring manager if possible, and tailor your letter to match the job you’re applying to.

Now, let’s discuss the don’ts of cover letter format.

  1. Don’t use a template. Each cover letter should be unique and customized to the specific job and company you’re applying for.
  2. Don’t go over one page. Make sure the letter is concise and to the point.
  3. Don’t go overboard with your formatting. Stick to a simple, professional layout.
  4. Make sure to proofread your letter. Double-check grammar and spelling mistakes before you send the letter.
  5. Don’t forget to sign the note.

While it’s important to pay attention to the structure in your resume cover letter it can be laborious and difficult to complete it yourself. That’s where professional resume writing services such as Cairns Resume comes in. Our team of experts know how to structure your cover letter to ensure that you stand out from your competition. We’ll take care of the formatting, so you can concentrate on the content of your letter.

In addition, our team can help you tailor your cover letter to fit the job and the company you’re applying to. In addition, we’ll review for grammar and spelling errors and make sure that your letter is short easily read.

A well-written cover letter will make all you stand out in the job hunt. By following the do’s and do’s of formatting your cover letter and possibly employing a professional such as Cairns Resume to handle the formatting for you then you’ll be on your way to writing a professional cover letter that makes to stand out in the competition. Don’t hesitate to contact us on 1300 291 283 or use the contact form to contact us for any queries.

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Positive: Professionalism, Quality, Responsiveness, Value I only moved to Australia a bit over a year ago, with Covid it wasn’t easy to find a job so i took the first opportunity to keep our household going. But i want more, i want educate myself and find a better job. With Cairns Resume i finally get this chance, since cv’s and cover letters work a bit different here and i need help to stand out in this harsh times. Tanja is an awesome professional, very responsive and her writing is incredible! Fingers crossed i’ll land my dream job now!
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One of the most professional businesses I have come across. I can not thank Cairns Resume enough for their work and because of their skillful resume writing I managed to get a job 2 weeks after I sent out my revised resume. Thank you again and I will be telling everyone about you.
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Positive: Professionalism, Quality, Responsiveness, Value Tanja thank you so much for the fast turnaround and also how well you updated my CV. I had a particular job advert I needed responses for and to update my CV at the same time. Tanja provided excellent customer service and contacted me within a day and worked to the tight timeframe I had. I would definitely use SR again and highly recommend Tanja herself. Thank you again.
Ruby
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We are a team of highly certified and seasoned HR professionals, recruiters, and consultants that are committed to delivering an excellent, well-written resume or cover letter.

We pride ourselves on our extensive understanding of top-practice hiring methodologies and Australian recruitment standards. Also, our expertise in a wide variety of professions, industries, and areas means that we can deliver a high-quality, powerful resume that suits your personal requirements.

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